Digital Review Committee Overview
The Digital Review Committee (DRC) exists by direction of the Conservancy's SOP on Digital Presences. Its mandate is to review, provide guidance, and approve or decline proposals for digital applications that are to be built and maintained outside of TNC's existing digital infrastructure. This existing infrastructure includes:
- TNC's global (nature.org) and international (Spanish, Portuguese, Canada, Australia, Indonesia, India, Hong Kong, China, Mexico) sites
- Engaging Networks
- Other sites built on TNC's AEM (Adobe Experience Manager) platform
- Other sites/applications already approved by the DRC
Digital applications that are subject to DRC review include (but are not limited to):
- External websites of any kind that are owned and/or operated by TNC, including coalition sites
- Third-party platforms (aside from Engaging Networks or SAS) that will collect and/or store constituent data, including email addresses, and/or send emails
- Mobile applications
- Fundraising applications, including those housed on third-party platforms
- Social media accounts/channels that will represent TNC
- Sites/applications previously approved by the DRC for which new functionality, design, or infrastructure is proposed that wasn't present during the initial review.
Please read all of the information below BEFORE starting work on your project or signing any contracts. If your project requires review, we strongly urge you to contact us as far in advance of your desired meeting date as possible, since the committee typically meets only twice a month and slots can fill up very quickly.
Why We Are
The creation and management of digital resources carries a wide range of burdens and risks, including financial, legal, technical, reputational, security, and long-term maintenance considerations. As such, the Digital Review Committee exists not to hinder or obstruct digital projects across TNC. Instead, our goal is to help project managers and digital content owners determine the best solution for your digital need, bearing in mind all of the aforementioned factors.
The committee serves you and TNC by assessing the strategic, technical, and legal aspects of creating a new digital presence and then devising recommendations based upon your application. We do so after meeting with you to discuss the specifics of your prospective project.
The process gives you a one-stop approach to determine the feasibility of your digital plan, and it assures that the Conservancy’s resources are being used effectively and in accordance with the objective of the Board policy. It also mitigates risk, both for your team and for the organization.
Who We Are
The core committee members include:
- Leigh Ann Evans: Digital Review Committee Co-Chair, Digital Analytics Architect
- Justin Ringsak: Digital Review Committee Co-Chair, Web Developer
- Daniel Sotelino: Senior Attorney, WO General Counsel Team
- Kimberli Antoni: Associate Director, Brand Marketing
- Suzannah Park: Information Security Analyst
- Christy Bentivoglio: Global Privacy Director
These core members represent their respective teams and offer their expertise as it relates to your project. If your project touches upon other areas such as fundraising, membership, finance, advocacy, or coalitions, extended committee members may be brought in to help advise on a path forward. Adjunct committee members who may advise on these areas include (but are not limited to):
- Grazi Dib: Senior Marketing Technology Manager
- Monica Ardaya: Social Media Manager
- Shiloh Stark: Director, Audience Strategy, Membership
- Elizabeth Wolf: Associate Director, Cause Marketing
- Erin Smith: Manager, Workplace Giving and Gifts
Questions? Please send us an email.
About the Review
Reviews consist of three steps:
First, determine whether your content can fit on TNC’s existing digital infrastructure as described above.
Second, if you determine your program needs to pursue an independent online presence because of some unique requirement, please complete the Digital Review Questionnaire (MS Forms).
(Important: Even if you have completed this questionnaire in the past, please download a new copy from here each time, as the questionnaire is updated frequently. If you submit an outdated version of the questionnaire, we will likely ask you to resubmit it using the up-to-date version.)
Third, after your provide your completed questionnaire, you’ll be invited to attend a 30-minute meeting with the committee, where we’ll discuss your project together. The committee meets every other Friday to consider applications, and decisions about how to proceed are documented and sent by email roughly one week after the meeting.
Keep in mind that the committee may decide that the solution for your proposed project better lies somewhere in TNC's existing digital infrastructure. Given the organization's investment in the Digital Transformation, which has greatly expanded the range of options available for building and maintaining digital content, as well as the inherent risks associated with the establishment and maintenance of new external digital applications, it is the goal of the DRC to facilitate the development of digital projects inside TNC's existing infrastructure whenever possible.
The committee’s decisions can be appealed and, depending on the nature of the content, the appeal will go to the Global Science department or Marketing department for a final decision.
Important Note from the Digital Review Committee
If you choose to develop an external digital presence of any kind, you assume full responsibility for all risks associated with it. The Digital Review Committee exists to advise you of these risks and help you to mitigate them. However, neither the committee nor the Marketing division is responsible for situations in which:
- The owner of an external digital presence failed to secure DRC approval before developing it or signing contracts associated with it.
- The owner of an external digital presence failed to abide by DRC requirements as detailed in the outcomes document that is furnished by the DRC following completion of the review.
Either of the aforementioned scenarios is considered non-compliance with the SOP on digital presences and may be the subject of an audit finding. In those instances—as well as instances in which the Conservancy is exposed to liabilities because of non-compliance—responsibility lies with the owner of the digital presence in question.
Additionally, responsibility for ongoing management and maintenance of external digital presences rests fully with their respective owners. Neither the Digital Review Committee nor the Marketing division or Global Digital team has the resources to support with long-term maintenance or management of external sites or applications.
For consultation or support from Global Digital, please submit a marketing request ticket.Submit a Request
Marketing Requests Portal
If you determine that your project does not require Digital Review Committee consultation but does need assistance from the Global Digital team, please submit a request using the Marketing Requests Portal.